Gone are
the days when everything was arranged for any event in the family by assigning
the specific duty to each member of the family to make the function a grand
success. But now organizing an event can seem like an incredibly overwhelming
task. And without organization and thinking ahead, it can be just by engaging
the Event Organizing Agency.
One has
to just define the event's purpose, set goals, tell your budget, decide the
time and venue to the agency. The agency has to only coordinate with some
specialized people to deliver the result as per the discussions held before the
event.
The host
has to keep ready the list of invitees and heavy wallet to make the payment
instantly.
What to
say even one of the event agency has given the slogan - Munda Kudi Tuhada Baki
Kam Sada - Only the boy and girls are yours, rest of the work is ours.
Engaging
the Event Agency for any ritual or function in your family is a new concept.
Perhaps, people have the money but don't have time to plan and arrange and
manage any ritual in the family.
The
internet has played a vital role rather made things easy as you can plan
anything while sitting over a laptop but you have just to be clear about the
outputs requirement so that inputs are received accordingly. It just reminded
me the computer based term of GIGO - Garbage In Garbage Out - meaning thereby
that whatever instructions you will give to your Event Manager (EM), he will
give you the results in view of that.
Let me
share with you that the event was not in my family but an official conference
in which the delegates were to attend from far off places and making arrangements
for booking of hall, infrastructure for power point presentation, mementos for
the chief guest, guest of honours, key-note speakers and certain recognition of
employees, who have done excellent job during the year on the particular
project, which brought laurels to the company.
Everything
was discussed in detail including the budget and the Event Manager wished us
all the best with a word that - Sir, you all please come to the Conference Hall
just hands in your pockets and go back with hands out of the pocket.
But on
the day of event just at the eleventh hour, it came to my mind that 'reporters'
have not been engaged to highlight the outcome of the discussions in the
conference in the media. The Event Manager refused to entertain my request as
it was not a part of the agreement for organizing the event.
Since it
was an important issue and despite the fact that I don't have any experience in
this line, I personally went to one of the media houses for the purpose. I was
in a hurry and confused at that time that I asked the reporter sitting on the
other side of the table with his back towards me - Sir, "I want to the
engage the reporters for the conference to show-up in the media. Will you
please tell me the charges?
Frankly
speaking, I was taken aback for a moment when the person revolved his chair
towards me, he was none than the schoolmate sitting on the chair - to whom we
used to call PT - who has joined the profession of journalism because of his
skill for creative writing from the very beginning. He said, Dear Dido,
journalists are not engaged; they are just informed about the event, it is
their duty to do the coverage. But its publication is in the hands of Editor of
the newspaper.
To my
good luck, the event was successfully concluded and covered by the media
persons, without any obstruction. Next day, the morning newspapers were full of
headlines on the front page about the conference. PT not only obliged but used
his writing alertness to give a headline, which was free of libelous statements
and contain no violations of security, accuracy, policy and politeness.
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